March 14, 2019
We understand that deciding on a new business management system can be overwhelming. There are so many elements to consider when looking for a new financial system; which features do you need? Is specific functionality imperative to the running of your business?
As a leading Sage Strategic Partner, we will provide you with information about both products, helping you decide which system is best suited to your business needs. Allow us to explain the key differences between Sage 50 and Sage 200, helping you gain a thorough understanding of both solutions in order for you to make a decision on which accounting software would best suit your business..
Although they are confusingly branded as cloud, both Sage 50 and Sage 200 are not true cloud software solutions. Instead they are cloud connected, through their integration with Microsoft Office 365.
Having the ability to access services 24/7 on any mobile device, in any location, has revolutionised the way we interact with our colleagues and customers. We are no longer tied to our desks working countless hours on admin – we are now free to work on the go, connecting and communicating with anyone, anywhere. But does your accounting software really need to be in the cloud, or can your business still thrive without it?
Cloud based software has become key to supporting the growth and success for many forward-thinking businesses, yet on premise solutions are still used by millions. Sage 50 and Sage 200 are both on premise solutions with cloud-connectivity, giving you the best of both words if you are not yet ready to fully commit to a cloud only solution.
Sage 50, officially called Sage 50cloud Accounts, helps you run your business more efficiently with a time saving, in-depth solution for managing your accounting, invoicing, cash flow, inventory tax and so much more. The ability to invoice customers and pay suppliers in addition to dealing with every aspect of your VAT and accounts, gives you the reliable information you need to stay in control and drive your business forwards. It combines all the features and reliability of the industry-leading accounting software with the option to link your data in the cloud, giving you greater flexibility and security.
Sage 50 is easy to set up, can be adapted to suit your business and further customised to different roles and responsibilities within your organisation.
Aimed to suit the needs of smaller businesses with around 1-50 employees, Sage 50 offers a basic accounting software that allows you to manage cash flow, income, expenses and payments, create professional invoices, view dashboards and produce reports.
Features of Sage 50:
Sage 50 is ideal for small to medium businesses in the manufacturing, retail & construction industry.
Helping you run a smarter, faster, more connected business, Sage 200 eliminates downtime with a solution that is available 24/7 enabling you to manage your accounts, customers, manufacturing, supply chain and business intelligence. With the power of both desktop and cloud (through Microsoft Office 365) you can be supported allowing your business to grow with ease.
Aimed to suit the requirements of small-medium sized businesses, typically with 10-250 employees, Sage 200 is a scalable solution that does much more than your basic accounting software. With the ability for CRM integration and business intelligence, you can manage customer accounts and provide an in-depth analysis at a glance, creating pattern trends.
Sage 200 is effectively the ‘big brother’ to Sage 50. It has greater capabilities, functionality and flexibility and is the natural step for those Sage 50 users that feel they have outgrown their system.
Features of Sage 200:
Sage 200 is ideal for businesses with £2M–£100M annual turnover or 50-250 employees in the following industries: manufacturing, wholesale & distribution, retail & independent schools
Up to 20 users
Up to 1.5 million transactions
Three analysis fields for different modules
Costs are calculated using average or last cost price
Single tier nominal structure with departments as a separate structure
Stock codes can be allocated to a single location
No stock traceability
Up to 50 concurrent users and up to 100 web users.
Over 9 million nominal transactions
Up to 20 analysis codes for additional reporting purposes
Calculates using actual costs to value stock and calculate profit.
3 tier nominal structure which utilises cost centres and departments.
stock codes can be allocated to multiple locations
Serial and batch traceability
Despite Sage 50 and Sage 200 having many differences, these two solutions, do have a number of things in common. Either remove this section or add in a list of similarities.
Both Sage 50 and Sage 200 allow you the option to schedule your backups giving you that security which has become so vital. Another similarity is that data from Sage 50 and Sage 200 can be manipulated in excel.
2. CRM Integration
Both Sage 50 and Sage 200 integrate with CRM solutions, creating greater business insight and the ability to pinpoint potential clients who might be interested in your services or the ability to upsell or cross sell to your existing client base. By integrating Sage accounting products with a CRM system you can become more productive, helping you to handle customer queries more efficiently and manage new and on-going opportunities easily.
3. Microsoft Office 365
Through the new integration feature with Microsoft Office 365, Sage 50 and Sage 200 are both on premise solutions with cloud connectivity. This provides you with all the tools required to work from the office or remotely on any device, at any time. By integrating your accounting solution with Microsoft Office 365, you can gain a supercharged solution that boosts productivity and gives you greater control over your business.
It is much easier to effectively maintain communication with your colleagues and clients, using instant messaging, social networking and video conferencing. You can always stay organised thanks to shared calendars, streamlined content sharing and team chat. Furthermore, you have the peace of mind that everything is securely backed up with up to 1TB of cloud storage per user.
4. MTD Compliance
Sage 50 and Sage 200 are both Making Tax Digital (MTD) compliant. Since April 2019, you are no longer able to manually enter your VAT figures onto the HMRC website, instead having to submit them directly from authorised software. Upgrade to the latest versions to ensure that you’re compliant. We are in continuous contact with Sage so are able to give you clear direction and are always ahead of the game in terms of legislative changes.
Knowing when to migrate from Sage 50 to Sage 200 is crucial. If you find yourself becoming frustrated by the restrictions of your Sage 50 system, it’s time to think about upgrading to an advanced solution.
Company growth - If your company is growing you will need an accounting solution that has far more capacity and is tailored to your business needs, with the correct functionalities in place. After a while some growing businesses find that Sage 50 is limiting. This is a common sign that it's time to upgrade.
More complex processes - As your business processes become more complex, the basic features of Sage 50 might not be enough to run your business effectively. Sage 200 provides advanced functionality, allowing you to easily manage your complex processes.
The pain you are experiencing with Sage 50 may be because you need greater functionality, such as:
If you are looking for an insightful, intuitive solution that goes further than Sage 50, migrating to Sage 200 is the natural next step. Sage 200 gives you incredibly valuable business intelligence which can effectively analyse critical information for agile decision-making and improved visibility across your organisation with powerful analytical tools.
Is your Sage 50 slowing you down? Sage 200 has the ability to process a larger volume of transactions without your system holding you back.
Which solution is best for you?
Depending how you run your business can determine whether Sage 50 or Sage 200 is the better fit. Ultimately, Sage 50 is aimed at the smaller side of the SME market, whilst Sage 200 is targeted to growing businesses with larger requirements - the medium side of the SME market.
Do you want to learn more about the differences between Sage 50 and Sage 200, or are you looking to upgrade your accounting solution?
Want to learn more about the comparisons between Sage 50 and Sage 200? Read our article:
Sage 50cloud vs Sage 200cloud
Are you unsure whether you need to upgrade? Check out our articles:
How to know you are ready to upgrade from Sage 50 to Sage 200
Migrating from Sage 50 to Sage 200
Written By Lucie Wade-Gery
Content Marketing Assistant
As Marketing Assistant, Lucie assists the Marketing Manager in promoting the business, its services and partnerships. Her role is heavily content based, creating blog articles, newsletters and social media copy as well as creating and implementing the strategy behind them. Lucie also assists in organising and running events.
Lucie also regularly updates the website and our company literature, ensuring the content is fresh and relevant.
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