Expense Management Software

See a 43% reduction in errors with the cloud-based expense management software, and receive advice and support from the Solutions experts.

Webexpenses is the leading provider of cloud-based expense management software for Sage users.

With over 300,000 users it is a powerful, cost-effective and flexible solution that allows users to upload their expenses on the move with the Webexpenses mobile app, or at a desktop.

The software provides businesses with a simple and effective solution helping you to track, manage and process expense claims wherever you are in the world.

To find out how our software experts can help give you complete control over your business, call us today on 0115 840 5075 or email enquiries@solutionscloud.uk

Key features

Integrated and Secure

The cloud-based expense software has the ability to integrate with accounting systems, including Sage 50, 200 and Intacct, giving you seamless control of company budget and expenditure. Security can be a large concern, but with Webexpenses your sensitive information is encrypted and protected to the highest security standards via Amazon Web Services – your data is safe, but still accessible from almost anywhere.

Mobile Expenses

With Webexpenses you can work on the go wherever you are, managing expenses over the app. Google Vision-powered OCR technology means users can snap a picture of their receipt and the app auto-builds the claim in seconds. Admins can review, approve, reject, and track expenses via desktop or mobile, knowing that everyone is aware of changes as they are synced automatically across all devices.

Milage Tracking

Reimburse driving expenses with ease. Webexpenses mileage tracking feature provides simple tracking for users and automatic verification and policy flags for admins. With an average of 40% overclaim on mileage submissions, Webexpenses will provide you with tools that could save you up to £29.40 per claim. Accurate point-to-point mileage is provided for easy claims and reimbursements using Microsoft API.

Active Policy Enforcement

We build your specific company expense policy into the expense management software. Compliance for users is easy with policies defined at the point of entry. Out-of-policy claims are eliminated through active policy enforcement and automatic alerts.

Corporate Card Matching

Intelligent Receipt Matching is cutting-edge technology that automatically pairs receipts to their correct card purchases. This feature eases user and admin workflow to provide quick and accurate expense reports for corporate credit card management.

Petty Cash Management

Small, everyday expenses are simplified for both users and admins with a user-friendly petty cash manager. Our automated process for claiming and managing petty cash in real-time eliminates the need for paper receipts. Admins can gain visibility and control of an office float with integrated pre-approvals to avoid overspend.


With over 20 years experience introducing new systems into growing businesses and knowing what they are looking for, we have been partners with Webexpenses, the leading provider of cloud-based expense management software, for a number of years. We have the knowledge and experience to implement this solution with either Sage 50, Sage 200 and Sage Intacct.

Let our experienced consultants help you drive business improvement and profitability by giving you the tools to save up to 3 hours per expense claim and reduce error rate by up to 43%. We are in regular communication with our clients and ensure we understand the importance of streamlining and automating processes, and the difference to the day-to-day workings of your business.

Our expert team will help you understand how Webexpenses can be configured to support your business effectively. We help you through every step of the implementation process, from consultation and implementation through to supporting your software and your business once you are up and running.

What’s next?

One of our consultants will host an exploratory phone conversation to ensure Webexpenses is the right solution for you and to gain a thorough understanding of your business. You will also see a demonstration of the software focusing on the elements that are important to your business. All of our demonstrations are uniquely tailored to the client so we won’t waste your time with features

Next you will be introduced to our team who job is to ensure the smooth implementation of Webexpenses into your business. The integration team will ensure it’s configured to compliment and streamline your existing processes, importing relevant data across and making sure your teams are trained to a high level. Our award-winning support team will always be on hand to help with any issues you may face, making you feel confident that our experts are just a phone call away.

Our Accreditations

Get in touch…

Call us on 0115 840 5075